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OSHA’s new reporting requirement goes into effect

As of January 2, certain employers in high-hazard industries must submit more injury and illness information to the Occupational Safety and Health Administration (OSHA).

By March 2, 2024, covered establishments with 100 or more employees at any point during the year, and whose “primary activity” falls within certain categories, must submit detailed information about recordable workplace injuries and illnesses from the prior calendar year using OSHA’s new filing system, Injury Tracking Application (ITA).

The types of covered businesses are 1) amusement parks and arcades, 2) certain building contractors, 3) freight trucking companies, 4) hospital and health care businesses, 5) long-term and assisted care facilities 6) manufacturers, 7) retail businesses, including grocery and department stores, 8) warehousing and storage businesses, and 9) waste collection companies.

Relevant businesses are required to submit Form 300-Log of Work-Related Injuries and Illnesses and Form 301-Injury and Illness Incident Report to OSHA once a year — in addition to the Form 300A data they already submit.

For each injury or illness, the business must submit the date, physical location, and severity of the injury or illness; information about the worker who was injured; and information about how the injury or illness occurred.

OSHA will publish the submitted data on a public website. It’s expected that this public site will include safety data, accident narratives, accident counts, injury types, and other information that is not considered employees’ personal identifiable information.

Employers should review all requirements to evaluate whether the new requirement applies to them.

It is important to be aware that OSHA plans to use the new data to compare businesses in the same industry, determine which ones have high injury rates and map out visits to establishments as needed.